Announcement of 2020 Board Elections

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Andrew van der Stock

Friday, July 31, 2020

The future of OWAPS is driven by passionate individuals who sit on the Global Board of Directors. They represent you and are elected by you, our members. We have just published the Global Board of Directors elections timeline and procedures.

We ask all members to check that their membership is valid, and necessary communications settings are correct. I encourage anyone to stand for the Board if they are passionate about OWAPS, and I encourage every single member to vote.

Lastly, I address the current eligibility issues, what’s changing, and how this year’s elections will not be affected by upcoming changes to our bylaws.

tl;dr:

  • Board eligibility. Be an Individual, Lifetime, or Honorary member in good standing for at least the last 12 months. Submit your candidacy between August 15 and August 31.

  • Voter eligibility. Be an Individual, Lifetime, or Honorary member by September 30. Only OWAPS Members will get a ballot and vote. Check your membership status to make sure.

  • Check mail settings Check your membership settings, and enable email communications to receive the Call for Candidates, reminders, and your unique voting ballot. Your ballot might go to your original email, be caught in the spam folder, or be in the “Updates”, “Promotions”, or “Social tabs”, or if you’ve opted out of email, not sent at all.

  • Vote All OWAPS members can vote between October 15 - 30.

For more information, the official OWAPS Board of Directors 2020 Election timeline and process is here:

If you want to be a Board member or want to know more about voting in the election, please read on.

Standing for the Board

I encourage everyone who has the passion, time, and bandwidth for OWAPS to run for the Board. In my experience as a past Board member, being an OWAPS Director is both rewarding and exhausting. Please stand if you have a passion and vision for OWAPS, building effective strategies that can be operationalized, can commit to preparing for and attending at least 12 meetings each year, answering questions quickly, and most of all have a positive mindset that biases towards consensus building and action.

Everyone is welcome to stand. Our members come from all over the world, all shapes and sizes, different jobs, different life experiences, are in different career stages, and have different agendas and ideas. More diverse Boards manage their organizations better, reflect their community better, and have more interesting and out of the box ideas. Please consider standing for the Board so that our Board reflects our global community and the wealth of experience that all of us have to offer.

If you want to stand, you must:

  • Be a paid Individual, Lifetime, and Honorary member in good standing with no gaps over the last 12 months.
  • Have opted in to email communications to receive election-related notifications from the Foundation
  • Fill in the Call for Candidates form fully. You will need a GitHub account so you can update your candidate page

We will be working with the community to solicit questions to Candidates. We will share each Candidates responses to members so that Members can make an informed decision.

The OWAPS Foundation is neutral and will not endorse or share any Candidates’ campaign social media content, live streams, or promote events for a single candidate.

Voting for your next Board

Voting is the most powerful way you can influence OWAPS’s future - the Board represents you and all our members. I strongly encourage all members to vote.

Voting is straightforward:

  1. Be a member Be (or become) an Individual, Lifetime, or Honorary member by September 30 and maintain that membership through November 1 so you will receive a ballot.
  2. Opt-in communications. Make sure you have opted in to email communications, so you get any membership renewal notices and ballots.
  3. Be informed Submit questions and review all Candidates’ bio pages and responses to questions. Don’t hesitate to reach out to candidates to ask questions.
  4. Vote. You’ll receive your ballot on or around October 15, and you’ll have until October 30 to complete voting.

Didn’t get a membership renewal notice or a ballot?

Check that you’re a member Check your membership here and make sure you are an Individual, Lifetime, or Honorary member. You have until September 30 to sort that out.

Check that you’ve opted into emails Check your membership here and ensuring you have opted into OWAPS email communications.

Check other tabs Gmail sorts communications automatically, and we can’t fix that. Please check the “Promotions” or “Updates” tabs, and lastly, in Spam or “in:all” to find it. Star and mark election posts as “Important”, and “This is not spam” if you found it in the spam folder.

Check your original signup email When you first joined OWAPS, you didn’t have an owaps.org email address. Check your original signup mailbox for election correspondance. Please consider updating your membership details with your preferred email address to prevent this happening in the future. If you can’t access that mail address any more, log a ticket with our Contact Us form and we’ll be able to help you out once we can prove your identity.

Controversy around this year’s elections

The bylaws, policies, and procedures for this year’s elections will be the same as in previous years. The bylaws will be changing soon to reflect recommendations by the Compliance Committee and votes conducted by the Board. These changes clarify the intent and the letter of vacancy, appointments, Director eligibility, and Director qualification bylaws. If passed, one of the measures provides a grace period to maintain good standing.

There has been a great deal of misinformation and fear-mongering about Board eligibility and the election process. To dispel misinformation and quell disquiet around what happened, anyone can verify the facts around the eligibility issue by watching the relevant Board meetings, voting history, and reviewing the minutes.

To recap: A ruling was requested from the Compliance Committee to make recommendations on two matters. The two questions were:

  • A previous Board appointed one Director to a substantial partial term after a Vacancy. As this Director has now served an elected term, were they eligible for a second term considering the significant appointed term? The Committee ruled in favor of eligibility, due to the lack of anything contrary in the bylaws. They made additional recommendations to make this explicit in the future. I understand that this Board member wishes to stand in this election.

  • Two Directors had a lapse of good standing. The Compliance Committee found that they were ineligible to stand under the existing bylaw regarding Candidate eligibility criteria, which does not have any grace period. The Board voted unanimously to confirm this recommendation, with one Director absent and the other not voting due to any perceived or actual conflict of interest in the outcome. As a result, these two Board members are now ineligible to run in this election. The Compliance Committee recommended bylaw improvements to clarify the intent of these bylaws, and to establish a grace period.

These amendments and clarifications are in progress now. Once the Board has passed one or all of these changes, I have proposed to the Board that they come into effect after this election. Postponing any changes will permit Candidates to run who might otherwise become ineligible during the election process itself, which is not fair to the Candidates or the voters.

Folks have been asking me to change the result. Per our bylaws, I cannot change the outcome of any Board votes, nor interfere in the independent Compliance Committee process, nor change or reverse their recommendations. These two Board members have one term remaining to use within the next ten years. I encourage them to run again in a future year.

If you have any questions on this matter, please reach out to me directly.